Finding Your Perfect Office Space For Rent - 7 Tips You Need To Know

By Deskbookers on August 27th, 2019

Renting an office can be a daunting challenge. Especially, if this is your first time on the commercial real estate market. 

Where do you start? What are your most important criteria? Where do you search? Who’s out there to support you on your journey towards your perfect office space ? And what do you do once you’ve found what you were looking for?

It’s becoming increasingly difficult to find an office space for rent in recent years. With the fast-growing number of companies and the difficulty of navigating the commercial real estate, it can take you up to 6 months to find a solution!

Planning ahead and knowing what to take into consideration when it comes to commercial spaces rental will make your life a lot easier.

So, to help you out, we’ve put together a list of helpful tips you should know when looking for and choosing your perfect office space. 

Let’s dive in…

  1. Know What You Really Want

This is the first step on your journey towards your perfect office space for rent. It’s crucial you know your team’s current needs as well as making an educated guess towards future requirements before you kick off. 

How much space does your team need? How many meeting rooms should you have? Do you need phone booths? And are recreational spaces, like a shared kitchen, part of your company culture? 

We strongly recommend you make a list of your must- and nice-to-haves to gain clarity. 

Be pragmatic here. You might consider using Maslow’s hierarchy of needs to help you identify your needs and build up from there. 

Determine minimum/maximum requirements of size, location, and budget. 

When it comes to size, start with your team count. A good rule of thumb is 19 square meters per employee. However, if you decide for an open space, then 9-14 square meters per employee is already enough. TenantBase’s office space calculator comes in very handy to this end. 

Now, calculate the budget you have for renting an office space. How much space can you afford? Also, be aware of deposits and other possible expenses you might encounter at the beginning of the lease. Furniture, tech, remodelling, etc. 

Choose a location that's accessible to your employees, clients, and suppliers. Do your employees commute to work? Do you have suppliers that need direct access to your location? What about parking for your clients? 

Having answers to the above questions will prevent you from spinning in circles and delaying the process. 

2. Consider Multiple Office Setups